In today’s increasingly hectic workplace, where more and more duties are required of fewer and fewer people, the ability to make the most of your time, therefore, can massively improve your office effectiveness – whether it’s eliminating distractions or prioritizing tasks. Here are 5 tips to make the most of your day.
1. Avoid Unwarranted Interruptions
Time flies – whether you’re having fun or not – so you must use it productively by steering clear of unnecessary interruptions and distractions. Optimizing your time may require you turning off your music, silencing your phone/Blackberry (or screening your calls), shutting your office door, or closing your e-mail inbox for certain chunks of the day.
Create a realistic “to-do” list to prioritize your tasks for the day. Statistics have shown that we spend 80 per cent of our time carrying out 20 per cent of our responsibilities, so the most important tasks should be at the top of your list. When you’re prioritizing your list, keep in mind how long each task will take, and also consider when your peak performance time is, and start instead with more simple tasks to tackle right off the bat. Another tip, though, is tackle your most difficult assignment first, then the rest of your day will seem easy I comparison!
3. Sleep Well and Exercise Often
Sleep and exercise give you more energy and keep your mind focused, both of which will allow you to be more productive throughout the day.
Don’t waste time looking for a report that’s lost somewhere in the black hole of your office, or over-stuffing your filing cabinet. Organize your office and your desk on a consistent basis, whether it’s weekly, monthly or quarterly. In the long run, it will prove to be a worthwhile, time-saving task that will help you work more efficiently.
If you’re facing a massive amount of work that you know cannot be completed in the allotted time, delegate some of it to an available and capable colleague. It’s better to consider your schedule and be honest about the work you can handle rather than to knowingly bite off more than you can chew and miss an important deadline. A successful business is all about teamwork – chances are, if you can’t deliver, someone else can.
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